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Frequently Asked Questions
Browse questions frequently asked Housing Hartlepool.
Common FAQs
Answer: Using the InTend e-Tendering Solution will help us to make improvements in:
• the cost of conducting tender and quotation processes
• the efficiency with which these processes are conducted and
• the transparency and openness of Housing Hartlepool internally and externally to our suppliers and other interested parties
Cost
Electronic transmission and storage of documentation should facilitate cost savings associated with:
• paper usage
• printing and
• postage
This will not only reduce our financial costs but will also reduce the costs to the environment through paper production, energy consumption, transportation, etc.
However, the major savings will come through freeing up time of our staff who work on administering procurement exercises. This will not only save money but will also allow our procurement staff to concentrate more on the quality of the tender documents that contain the information with which we ask you to base your bids on and against which you will be evaluated.
Efficiency
Implementing the In-Tend solution will provide us with the opportunity to review the current processes used by ourselves in procurement and our colleagues working in other departments across the Company. This will aid us in taking a more consistent approach to the way we carry out procurement processes as a Company and ensure that the methods utilised are both effective and efficient. Using the InTend system will aid us further through facilitating the:
• sharing of standard documents across the Company
• sharing of supplier information across the Company
• sharing of contractual information across the Company
• standard automated methods for evaluating supplier returns
• standard automated methods for evaluating contractor performance
Transparency
The In-Tend solution will allow us to keep track of all procurement projects and contracts being run through the system. It will not only allow us to identify how far a project has progressed but will also allow us to quickly view all of the actions that have taken place on that particular project since it was first created. These will be recorded down to exactly who accessed the project, the nature of the action that was carried out (documents published by Housing Hartlepool and documents returned by supplier, etc.) and the exact time and date that it was done. The system will also maintain an audit trail of all of your actions against a particular project in addition to those carried out by our staff. This will allow us to keep far tighter control on our projects, reducing the risk of project failure and delays.
The system will help us to work together more effectively as a company and also with other organisations such as neighbouring local authorities. The improvements in communication provided by using InTend should help us to reduce costly duplication of work and backlogs where one department is reliant on another to ensure that a project progresses to the next stage.
Currently we rely on the press to advertise our requirements and as such are restricted by the timescales they impose on us which can subsequently result in delays. Through using InTend we will be able to advertise requirements as soon as they have been properly identified helping us to satisfy these requirements more efficiently and provide a better level of service to our customers, potential suppliers and members of the public.
Once fully implemented all lower value tender exercises that we undertake will be processed though InTend, in addition to our formal higher value tender exercises. This will provide us with visibility of procurement projects of every value helping us to ensure that all projects are conducted fairly and provide value for money through the use of fair and transparent competitive processes.
• the cost of conducting tender and quotation processes
• the efficiency with which these processes are conducted and
• the transparency and openness of Housing Hartlepool internally and externally to our suppliers and other interested parties
Cost
Electronic transmission and storage of documentation should facilitate cost savings associated with:
• paper usage
• printing and
• postage
This will not only reduce our financial costs but will also reduce the costs to the environment through paper production, energy consumption, transportation, etc.
However, the major savings will come through freeing up time of our staff who work on administering procurement exercises. This will not only save money but will also allow our procurement staff to concentrate more on the quality of the tender documents that contain the information with which we ask you to base your bids on and against which you will be evaluated.
Efficiency
Implementing the In-Tend solution will provide us with the opportunity to review the current processes used by ourselves in procurement and our colleagues working in other departments across the Company. This will aid us in taking a more consistent approach to the way we carry out procurement processes as a Company and ensure that the methods utilised are both effective and efficient. Using the InTend system will aid us further through facilitating the:
• sharing of standard documents across the Company
• sharing of supplier information across the Company
• sharing of contractual information across the Company
• standard automated methods for evaluating supplier returns
• standard automated methods for evaluating contractor performance
Transparency
The In-Tend solution will allow us to keep track of all procurement projects and contracts being run through the system. It will not only allow us to identify how far a project has progressed but will also allow us to quickly view all of the actions that have taken place on that particular project since it was first created. These will be recorded down to exactly who accessed the project, the nature of the action that was carried out (documents published by Housing Hartlepool and documents returned by supplier, etc.) and the exact time and date that it was done. The system will also maintain an audit trail of all of your actions against a particular project in addition to those carried out by our staff. This will allow us to keep far tighter control on our projects, reducing the risk of project failure and delays.
The system will help us to work together more effectively as a company and also with other organisations such as neighbouring local authorities. The improvements in communication provided by using InTend should help us to reduce costly duplication of work and backlogs where one department is reliant on another to ensure that a project progresses to the next stage.
Currently we rely on the press to advertise our requirements and as such are restricted by the timescales they impose on us which can subsequently result in delays. Through using InTend we will be able to advertise requirements as soon as they have been properly identified helping us to satisfy these requirements more efficiently and provide a better level of service to our customers, potential suppliers and members of the public.
Once fully implemented all lower value tender exercises that we undertake will be processed though InTend, in addition to our formal higher value tender exercises. This will provide us with visibility of procurement projects of every value helping us to ensure that all projects are conducted fairly and provide value for money through the use of fair and transparent competitive processes.